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In this list shortcut keys are provided for windows and Mac computers.
Excel Shortcuts Keys for Windows
Excel Shortcuts Keys for Mac
Excel Shortcut Function
Ctrl+A
⌘+A
Select all contents of a worksheet.
Ctrl+B
⌘+B
Bold all cells in the highlighted section.
Ctrl+D
⌘+D
Fill in the Content of the selected cell from top to bottom. CTRL + D (i.e. Ctrl+ Down)
Ctrl+F
⌘+F
“Search the current sheet.
Ctrl+G
⌘+G
Go to a certain area.
Ctrl+H
⌘+H
Find and replace.
Ctrl+I
⌘+I
Put italics on all cells in the highlighted section.
Ctrl+K
⌘+K
Inserts a hyperlink.
Ctrl+P
⌘+P
Print the current sheet.
Ctrl+R
⌘+R
Fill Right.
Ctrl+S
⌘+S
Saves the open worksheet.
Ctrl+U
⌘+U
Underlines all cells in the highlighted section.
Ctrl+V
⌘+V
Pastes everything copied onto the clipboard.
Ctrl+W
⌘+W
Closes the current workbook.
Ctrl+X
⌘+X
Cuts all cells within the highlighted section.
Ctrl+Y
⌘+Y
Repeats the last entry.
Ctrl+Z
⌘+Z
Undo the last action.
Ctrl+1
⌘+1
Changes the format of the selected cells.
Ctrl+2
⌘+2
Bolds all cells in the highlighted section.
Ctrl+3
⌘+3
Puts italics all cells in the highlighted section.
Ctrl+4
⌘+4
Underlines all cells in the highlighted section.
Ctrl+5
⌘+5
Puts a strikethrough all cells in the highlighted section.
Ctrl+6
⌘+6
Shows or hides objects.
Ctrl+7
⌘+7
Shows or hides the toolbar.
Ctrl+8
⌘+8
Toggles the outline symbols.
Ctrl+9
⌘+9
Hides rows.
Ctrl+0
⌘+0
Hides columns.
Ctrl+Shift+:
⌘+⇧+:
Enters the current time.
Ctrl+;
⌘+;
Enters the current date.
Ctrl+`
⌘+`
Changes between displaying cell values or formulas in the worksheet.
Ctrl+‘
⌘+‘
Copies a formula from the cell above.
Ctrl+Shift+“
⌘+⇧+“
Copies value from the cell above.
Ctrl+–
⌘+–
Deletes the selected column or row.
Ctrl+Shift+=
⌘+⇧+=
Inserts a new column or row.
Ctrl+Shift+~
⌘+⇧+~
Switches between showing Excel formulas or their values in cells.
Ctrl+Shift+@
⌘+⇧+@
Applies time formatting.
Ctrl+Shift+!
⌘+⇧+!
Applies comma formatting.
Ctrl+Shift+$
⌘+⇧+$
Applies currency formatting.
Ctrl+Shift+#
⌘+⇧+#
Applies date formatting.
Ctrl+Shift+%
⌘+⇧+%
Applies percentage formatting.
Ctrl+Shift+^
⌘+⇧+^
Applies exponential formatting.
Ctrl+Shift+*
⌘+⇧+*
Selects the current region around the active cell.
Ctrl+Shift+&
⌘+⇧+&
Places border around selected cells.
Ctrl+Shift+_
⌘+⇧+_
Removes a border.
Ctrl++
⌘++
Insert.
Ctrl+–
⌘+–
Delete.
Ctrl+Shift+(
⌘+⇧+(
Unhide rows.
Ctrl+Shift+)
⌘+⇧+)
Unhide columns.
Ctrl+/
⌘+⇧+)
Selects the array containing the active cell.
Ctrl+\
⌘+\
Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[
⌘+\
Selects all cells referenced by formulas in the highlighted section.
Ctrl+]
⌘+]
Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{
⌘+⇧+{
Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+}
⌘+⇧+}
Selects cells that contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+|
⌘+⇧+|
Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+Enter
⌘+Return
Fills the selected cells with the current entry.
Ctrl+Spacebar
⌘+Spacebar
Selects the entire column.
Ctrl+Shift+Spacebar
⌘+⇧+Spacebar
Selects the entire worksheet.
Ctrl+Home
Fn+⌃+←
Move to cell A1.
Ctrl+End
Fn+⌃+→
Move to the last cell on a worksheet.
Ctrl+Tab
⌘+Tab
Move between Two or more open Excel files.
Ctrl+Shift+Tab
⌘+⇧+Tab
Activates the previous workbook.
Ctrl+Shift+A
⌘+⇧+A
Inserts argument names into a formula.
Ctrl+Shift+F
⌘+⇧+F
Opens the drop-down menu for fonts.
Ctrl+Shift+F
⌘+⇧+F
Selects all of the cells that contain comments.
Ctrl+Shift+P
⌘+⇧+P
Opens the drop-down menu for the point size.
Shift+Insert
⇧+Insert
Pastes what is stored on the clipboard.
Shift+pg up
Fn+⇧+↑
In a single column, highlights all cells above that which are selected.
Shift+pg dn
Fn+⇧+↓
In a single column, highlights all cells above that which are selected.
Shift+Home
Fn+⇧+←
Highlights all text to the left of the cursor.
Shift+End
Fn+⇧+→
Highlights all text to the right of the cursor.
Shift+↑
⇧+↑
Extends the highlighted area up to one cell.
Shift+↓
⇧+↓
Extends the highlighted area down one cell.
Shift+←
⇧+←
Extends the highlighted area left one character.
Shift+→
⇧+→
Extends the highlighted area right one character.
Alt+Tab
⌥+Tab
Cycles through applications.
Alt+Spacebar
⌥+Spacebar
Opens the system menu.
Alt+Backpspace
⌥+Backpspace
Undo.
Alt+Enter
⌥+Return
While typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Alt+=
⌥+=
It creates a formula to sum all of the above cells.
Alt+‘
⌥+‘
Allows formatting on a dialog box.
F1
Fn+F1
Opens the Help menu.
F2
Fn+F2
Edits the selected cell.
F3
Fn+F3
After a name has been created, F3 will paste names.
F4
Fn+F4
Repeats the last action. For example, if you changed the color of the text in another cell, pressing F4 will change the text in a cell to the same color.
F5
Fn+F5
Goes to a specific cell. For example, C6.
F6
Fn+F6
Move to the next pane.
F7
Fn+F7
Spell check selected text or document.
F8
Fn+F8
Enters Extend Mode.
F9
Fn+F9
Recalculates every workbook.
F10
Fn+F10
Activates the menu bar.
F11
Fn+F11
Creates a chart from selected data.
F12
Fn+F12
Save as.
Shift+F1
Fn+⇧+F1
Opens the “What’s This?” window.
Shift+F2
Fn+⇧+F2
It allows the user to edit a cell comment.
Shift+F3
Fn+⇧+F3
Opens the Excel formula window.
Shift+F5
Fn+⇧+F5
Brings up a search box.
Shift+F6
Fn+⇧+F6
Move to the previous page.
Shift+F8
Fn+⇧+F8
Add to selection.
Shift+F9
Fn+⇧+F9
Performs calculate function on the active sheet.
Ctrl+F3
Fn+^+F3
Open Excel Name Manager.
Ctrl+F4
Fn+^+F4
Closes current Window.
Ctrl+F5
Fn+^+F5
Restores window size.
Ctrl+F6
Fn+^+F6
Next workbook.
Ctrl+Shift+F6
⌘+⇧+Fn+F6
Previous workbook.
Ctrl+F7
⌘+Fn+F7
Moves the window.
Ctrl+F8
⌘+Fn+F8
Resizes the window.
Ctrl+F9
⌘+Fn+F9
Minimize the current window.
Ctrl+F10
⌘+Fn+F10
Maximize the currently selected window.
Ctrl+F11
⌘+Fn+F11
Inserts a macro sheet.
Ctrl+F12
⌘+Fn+F12
Opens a file.
Ctrl+Shift+F3
⌘+⇧+Fn+F3
Creates names by using those of either row or column labels.
Ctrl+Shift+F6
⌘+⇧+Fn+F6
Moves to the previous worksheet window.
Ctrl+Shift+F12
⌘+⇧+Fn+F12
Prints the current worksheet.
Alt+F1
Fn+⌥+F1
Inserts a chart.
Alt+F2
Fn+⌥+F2
Save as.
Alt+F4
Fn+⌥+F4
Exits Excel.
Alt+F8
Fn+⌥+F8
Opens the macro dialog box.
Alt+F11
Fn+⌥+F11
Opens the Visual Basic editor.
Alt+Shift+F1
Fn+⌥+⇧+F1
Creates a new worksheet.
Alt+Shift+F2
Fn+⌥+⇧+F2
Saves the current worksheet.
Excel Workbook Shortcuts
Shift + F11 – Inserts a new worksheet
Ctrl + PgDn – Next Worksheet
Ctrl + PgUp – Previous Worksheet
Ctrl + Tab – Go to next Workbook
F6 – It lets you move to next Pane
Shift F6 – It makes you move to the previous pane
Ctrl + Shift + Tab – Previous Workbook
Ctrl + F9 – Minimize
Ctrl + F10 – Maximize
Shift + Click – Select Adjacent Worksheets
Ctrl + Click – Select non-adjacent Worksheets
Ctrl + Shift + F1 – Full Screen Toggle
Tab – Move to next control
Shift + Tab – Move to the previous control
Ctrl + Tab – Move to next Tab
Ctrl + Shift + tab – Move to Previous Tab
File Shortcuts
Ctrl + N – New Workbook
Ctrl + O – Open Workbook
Ctrl + S – Save Workbook
F12 – Save As
Ctrl + P – Print File
Ctrl + F2 – Open Print Preview
Ctrl + F4 – Close Workbook
Alt + F4 – Close Excel
Ctrl + F1 – Expand or close Ribbon
Alt – Activate Access Keys
Tab – Move to next control on Ribbon
F1 – Help
Generalized Shortcuts
Ctrl + W: Close a Workbook
F4 – Repeat Last Command Actions
Alt + F + T – Open Options
F1 – Open Help
Ctrl + Z – Undo
Ctrl + Y – Redo
Ctrl + C – Copy
Ctrl + X – Cut
Ctrl + V – Paste
Ctrl + Alt + V – Display Paste Special Dialogue Box
