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Table of Contents
MS Excel Shortcut Keys PDF Free Download
List of MS Excel Shortcut Keys PDF
In this list shortcut keys are provided for windows and Mac computers.
Excel Shortcuts Keys for Windows
Excel Shortcuts Keys for Mac
Excel Shortcut Function
Ctrl+A
⌘+A
Select all contents of a worksheet.
Ctrl+B
⌘+B
Bold all cells in the highlighted section.
Ctrl+D
⌘+D
Fill in the Content of the selected cell from top to bottom. CTRL + D (i.e. Ctrl+ Down)
Ctrl+F
⌘+F
“Search the current sheet.
Ctrl+G
⌘+G
Go to a certain area.
Ctrl+H
⌘+H
Find and replace.
Ctrl+I
⌘+I
Put italics on all cells in the highlighted section.
Ctrl+K
⌘+K
Inserts a hyperlink.
Ctrl+P
⌘+P
Print the current sheet.
Ctrl+R
⌘+R
Fill Right.
Ctrl+S
⌘+S
Saves the open worksheet.
Ctrl+U
⌘+U
Underlines all cells in the highlighted section.
Ctrl+V
⌘+V
Pastes everything copied onto the clipboard.
Ctrl+W
⌘+W
Closes the current workbook.
Ctrl+X
⌘+X
Cuts all cells within the highlighted section.
Ctrl+Y
⌘+Y
Repeats the last entry.
Ctrl+Z
⌘+Z
Undo the last action.
Ctrl+1
⌘+1
Changes the format of the selected cells.
Ctrl+2
⌘+2
Bolds all cells in the highlighted section.
Ctrl+3
⌘+3
Puts italics all cells in the highlighted section.
Ctrl+4
⌘+4
Underlines all cells in the highlighted section.
Ctrl+5
⌘+5
Puts a strikethrough all cells in the highlighted section.
Ctrl+6
⌘+6
Shows or hides objects.
Ctrl+7
⌘+7
Shows or hides the toolbar.
Ctrl+8
⌘+8
Toggles the outline symbols.
Ctrl+9
⌘+9
Hides rows.
Ctrl+0
⌘+0
Hides columns.
Ctrl+Shift+:
⌘+⇧+:
Enters the current time.
Ctrl+;
⌘+;
Enters the current date.
Ctrl+`
⌘+`
Changes between displaying cell values or formulas in the worksheet.
Ctrl+‘
⌘+‘
Copies a formula from the cell above.
Ctrl+Shift+“
⌘+⇧+“
Copies value from the cell above.
Ctrl+–
⌘+–
Deletes the selected column or row.
Ctrl+Shift+=
⌘+⇧+=
Inserts a new column or row.
Ctrl+Shift+~
⌘+⇧+~
Switches between showing Excel formulas or their values in cells.
Ctrl+Shift+@
⌘+⇧+@
Applies time formatting.
Ctrl+Shift+!
⌘+⇧+!
Applies comma formatting.
Ctrl+Shift+$
⌘+⇧+$
Applies currency formatting.
Ctrl+Shift+#
⌘+⇧+#
Applies date formatting.
Ctrl+Shift+%
⌘+⇧+%
Applies percentage formatting.
Ctrl+Shift+^
⌘+⇧+^
Applies exponential formatting.
Ctrl+Shift+*
⌘+⇧+*
Selects the current region around the active cell.
Ctrl+Shift+&
⌘+⇧+&
Places border around selected cells.
Ctrl+Shift+_
⌘+⇧+_
Removes a border.
Ctrl++
⌘++
Insert.
Ctrl+–
⌘+–
Delete.
Ctrl+Shift+(
⌘+⇧+(
Unhide rows.
Ctrl+Shift+)
⌘+⇧+)
Unhide columns.
Ctrl+/
⌘+⇧+)
Selects the array containing the active cell.
Ctrl+\
⌘+\
Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[
⌘+\
Selects all cells referenced by formulas in the highlighted section.
Ctrl+]
⌘+]
Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{
⌘+⇧+{
Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+}
⌘+⇧+}
Selects cells that contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+|
⌘+⇧+|
Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+Enter
⌘+Return
Fills the selected cells with the current entry.
Ctrl+Spacebar
⌘+Spacebar
Selects the entire column.
Ctrl+Shift+Spacebar
⌘+⇧+Spacebar
Selects the entire worksheet.
Ctrl+Home
Fn+⌃+←
Move to cell A1.
Ctrl+End
Fn+⌃+→
Move to the last cell on a worksheet.
Ctrl+Tab
⌘+Tab
Move between Two or more open Excel files.
Ctrl+Shift+Tab
⌘+⇧+Tab
Activates the previous workbook.
Ctrl+Shift+A
⌘+⇧+A
Inserts argument names into a formula.
Ctrl+Shift+F
⌘+⇧+F
Opens the drop-down menu for fonts.
Ctrl+Shift+F
⌘+⇧+F
Selects all of the cells that contain comments.
Ctrl+Shift+P
⌘+⇧+P
Opens the drop-down menu for the point size.
Shift+Insert
⇧+Insert
Pastes what is stored on the clipboard.
Shift+pg up
Fn+⇧+↑
In a single column, highlights all cells above that which are selected.
Shift+pg dn
Fn+⇧+↓
In a single column, highlights all cells above that which are selected.
Shift+Home
Fn+⇧+←
Highlights all text to the left of the cursor.
Shift+End
Fn+⇧+→
Highlights all text to the right of the cursor.
Shift+↑
⇧+↑
Extends the highlighted area up to one cell.
Shift+↓
⇧+↓
Extends the highlighted area down one cell.
Shift+←
⇧+←
Extends the highlighted area left one character.
Shift+→
⇧+→
Extends the highlighted area right one character.
Alt+Tab
⌥+Tab
Cycles through applications.
Alt+Spacebar
⌥+Spacebar
Opens the system menu.
Alt+Backpspace
⌥+Backpspace
Undo.
Alt+Enter
⌥+Return
While typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Alt+=
⌥+=
It creates a formula to sum all of the above cells.
Alt+‘
⌥+‘
Allows formatting on a dialog box.
F1
Fn+F1
Opens the Help menu.
F2
Fn+F2
Edits the selected cell.
F3
Fn+F3
After a name has been created, F3 will paste names.
F4
Fn+F4
Repeats the last action. For example, if you changed the color of the text in another cell, pressing F4 will change the text in a cell to the same color.
F5
Fn+F5
Goes to a specific cell. For example, C6.
F6
Fn+F6
Move to the next pane.
F7
Fn+F7
Spell check selected text or document.
F8
Fn+F8
Enters Extend Mode.
F9
Fn+F9
Recalculates every workbook.
F10
Fn+F10
Activates the menu bar.
F11
Fn+F11
Creates a chart from selected data.
F12
Fn+F12
Save as.
Shift+F1
Fn+⇧+F1
Opens the “What’s This?” window.
Shift+F2
Fn+⇧+F2
It allows the user to edit a cell comment.
Shift+F3
Fn+⇧+F3
Opens the Excel formula window.
Shift+F5
Fn+⇧+F5
Brings up a search box.
Shift+F6
Fn+⇧+F6
Move to the previous page.
Shift+F8
Fn+⇧+F8
Add to selection.
Shift+F9
Fn+⇧+F9
Performs calculate function on the active sheet.
Ctrl+F3
Fn+^+F3
Open Excel Name Manager.
Ctrl+F4
Fn+^+F4
Closes current Window.
Ctrl+F5
Fn+^+F5
Restores window size.
Ctrl+F6
Fn+^+F6
Next workbook.
Ctrl+Shift+F6
⌘+⇧+Fn+F6
Previous workbook.
Ctrl+F7
⌘+Fn+F7
Moves the window.
Ctrl+F8
⌘+Fn+F8
Resizes the window.
Ctrl+F9
⌘+Fn+F9
Minimize the current window.
Ctrl+F10
⌘+Fn+F10
Maximize the currently selected window.
Ctrl+F11
⌘+Fn+F11
Inserts a macro sheet.
Ctrl+F12
⌘+Fn+F12
Opens a file.
Ctrl+Shift+F3
⌘+⇧+Fn+F3
Creates names by using those of either row or column labels.
Ctrl+Shift+F6
⌘+⇧+Fn+F6
Moves to the previous worksheet window.
Ctrl+Shift+F12
⌘+⇧+Fn+F12
Prints the current worksheet.
Alt+F1
Fn+⌥+F1
Inserts a chart.
Alt+F2
Fn+⌥+F2
Save as.
Alt+F4
Fn+⌥+F4
Exits Excel.
Alt+F8
Fn+⌥+F8
Opens the macro dialog box.
Alt+F11
Fn+⌥+F11
Opens the Visual Basic editor.
Alt+Shift+F1
Fn+⌥+⇧+F1
Creates a new worksheet.
Alt+Shift+F2
Fn+⌥+⇧+F2
Saves the current worksheet.
Excel Workbook Shortcuts
Shift + F11 – Inserts a new worksheet
Ctrl + PgDn – Next Worksheet
Ctrl + PgUp – Previous Worksheet
Ctrl + Tab – Go to next Workbook
F6 – It lets you move to next Pane
Shift F6 – It makes you move to the previous pane
Ctrl + Shift + Tab – Previous Workbook
Ctrl + F9 – Minimize
Ctrl + F10 – Maximize
Shift + Click – Select Adjacent Worksheets
Ctrl + Click – Select non-adjacent Worksheets
Ctrl + Shift + F1 – Full Screen Toggle
Tab – Move to next control
Shift + Tab – Move to the previous control
Ctrl + Tab – Move to next Tab
Ctrl + Shift + tab – Move to Previous Tab
File Shortcuts
Ctrl + N – New Workbook
Ctrl + O – Open Workbook
Ctrl + S – Save Workbook
F12 – Save As
Ctrl + P – Print File
Ctrl + F2 – Open Print Preview
Ctrl + F4 – Close Workbook
Alt + F4 – Close Excel
Ctrl + F1 – Expand or close Ribbon
Alt – Activate Access Keys
Tab – Move to next control on Ribbon
F1 – Help
Generalized Shortcuts
Ctrl + W: Close a Workbook
F4 – Repeat Last Command Actions
Alt + F + T – Open Options
F1 – Open Help
Ctrl + Z – Undo
Ctrl + Y – Redo
Ctrl + C – Copy
Ctrl + X – Cut
Ctrl + V – Paste
Ctrl + Alt + V – Display Paste Special Dialogue Box
