MS PowerPoint Shortcut Keys List PDF

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MS Powerpoint Shortcut Keys With Details

Navigate the ribbon with only the keyboard

The ribbon is the strip at the top of the PowerPoint, organized by tabs. Each tab displays a
different ribbon, which is made up of groups, and each group includes one or more

You can navigate the ribbon with just the keyboard. Access keys are special shortcuts that
let you quickly use a command on the ribbon by pressing a few keys, regardless of where
you are in PowerPoint. Every command in PowerPoint can be accessed by using an access

There are two ways to navigate the tabs in the ribbon:

  • To get to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.
  • To go directly to a tab on the ribbon, press one of the following access keys:
To do thisPress
Make selected text bold.Ctrl+B
Change the font size for selected text.Alt+H, F, and then S
Change the zoom for the slide.Alt+W, Q
Cut selected text, object, or slide.Ctrl+X
Copy selected text, object, or slide.Ctrl+C
Paste cut or copied text, object, or slide.Ctrl+V
Undo the last action.Ctrl+Z
Save the presentation.Ctrl+S
Insert a picture.Alt+N, P
Insert a shape.Alt+H, S, and then H
Select a theme.Alt+G, H
Select a slide layout.Alt+H, L
Go to the next slide.Page Down
Go to the previous slide.Page Up
Go to the Home tab.Alt+H
Move to the Insert tab.Alt+N
Start the slide show.Alt+S,B
End the slide show.Esc
Close PowerPoint.Alt+F, X

Work in ribbon tabs with the keyboard

To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut.

To move between commands, press the Tab key or Shift+Tab. You move forward or backward through the commands in order. You can also press the arrow keys.

Controls are activated in different ways, depending upon the type of control:

  • If the selected command is a button, to activate it, press Spacebar or Enter.
  • If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Tab through the options. To select the current option, press Spacebar or Enter.
  • If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, press the arrow keys. When the item you want is selected, press Enter.
  • If the selected command is a gallery, to select the command, press the spacebar or Enter. Then, tab through the items.
To do thisPress
Open the File page.Alt+F
Open the Home tab.Alt+H
Open the Insert tab.Alt+N
Open the Design tab.Alt+G
Open the Transitions tab.Alt+T
Open the Animations tab.Alt+A
Open the Slide Show tab.Alt+S
Open the Review tab.Alt+R
Open the View tab.Alt+W
Open the Tell me box.Alt+Q, and then enter the search term
To do thisPress
Select one character to the right.Shift+Right Arrow
Select one character to the left.Shift+Left Arrow
Select to the end of a word.Ctrl+Shift+Right Arrow
Select to the beginning of a word.Ctrl+Shift+Left Arrow
Select one line up (with the cursor at the beginning of a line).Shift+Up Arrow
Select one line down (with the cursor at the beginning of a line).Shift+Down Arrow
Select an object (when the text inside the object is selected).ESC
Select another object (when one object is selected).Tab or Shift+Tab until the object you want is selected
Send object back one position.Ctrl+[
Send object forward one position.Ctrl+]
Send object to back.Ctrl+Shift+[
Send object to front.Ctrl+Shift+]
Select text within an object (with an object selected).Enter
Select all objects.Ctrl+A (on the Slides tab)
Play or pause media.Ctrl+SPACE
Select all slides.Ctrl+A (in Slide Sorter view)
Select all text.Ctrl+A (on the Outline tab)
To do thisPress
Move one character to the left.Left Arrow
Move one character to the right.Right Arrow
Move one line up.Up Arrow
Move one line down.Down Arrow
Move one word to the left.Ctrl+Left Arrow
Move one word to the right.Ctrl+Right Arrow
Move to the end of a line.End
Move to the beginning of a line.Home
Move up one paragraph.Ctrl+Up Arrow
Move down one paragraph.Ctrl+Down Arrow
Move to the end of a text box.Ctrl+End
Move to the beginning of a text box.Ctrl+Home
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this action inserts a new slide with the same slide layout as the original slide.Ctrl+Enter
Move to repeat the last Find action.Shift+F4
To do thisPress
Perform the next animation or advance to the next slide.N, Enter, Page Down, Right Arrow, Down Arrow, or Spacebar
Perform the previous animation or return to the previous slide.P, Page Up, Left Arrow, Up Arrow, or Backspace
Go to slide number.(number)+Enter
Display a blank black slide, or return to the presentation from a blank black slide.B or Period (.)
Display a blank white slide, or return to the presentation from a blank white slide.W or Comma (,)
Stop or restart an automatic presentation.S
End a presentation.ESC
Erase on-screen annotations.E
Go to the next slide, if the next slide is hidden.H
Set new timings while rehearsing.T
Re-record slide narration and timingR
Return to the first slide.Press and hold Left Mouse button for several seconds
Change the pointer to a pen.Ctrl+P
Change the pointer to an arrow.Ctrl+A
Change the pointer to an eraserCtrl+E
Show or hide ink markupCtrl+M
Hide the pointer and navigation button immediately.Ctrl+H
Hide the pointer and navigation button in 15 seconds.Ctrl+U
View the All Slides dialog boxCtrl+S
View the computer task barCtrl+T
Display the shortcut menu.Shift+F10
Go to the first or next hyperlink on the current slide.Tab
Go to the last or previous hyperlink on the current slide.Shift+Tab
Perform the “mouse click” behavior of the selected hyperlink. (Follow a selected hyperlink)Enter while a hyperlink is selected

Work with shapes, pictures, boxes, objects, and WordArt

Insert a shape

  1. To select Shapes, press Alt+N, S, and then H.
  2. Use the arrow keys to move through the categories of shapes, and select the shape
    you want.
  3. Press Ctrl+Enter to insert the shape.

Insert a text box

  1. Press Alt+N, X.
  2. Press Ctrl+Enter to insert the text box.

Insert an object

  1. To select Object, press Alt+N, and J .
  2. To move the focus to the Object type list, press Tab.
  3. Press Ctrl+Enter to insert the object.

Insert WordArt

  1. To select WordArt, press Alt+N, W .
  2. Use the arrow keys to select the WordArt style you want, and press Enter.
  3. Type your text.

Select a shape

Note: If your cursor is within text, press Esc before using this shortcut.
To select a single shape, press the Tab key to cycle forward (or Shift+Tab to cycle
backward) through the objects until sizing handles appear on the object you want.

To do thisPress
Stop media playback.Alt+Q
Play or pause media.Ctrl+Space
Toggle between play and pause.Alt+P
Go to the next bookmark.Alt+End
Go to the previous bookmark.Alt+Home
Increase the sound volume.Alt+Up
Decrease the sound volume.Alt+Down
Mute the sound.Alt+U
Seek forward three seconds.Alt+Shift+Page Down
Seek backward three seconds.Alt+Shift+Page Up
Seek forward 0.25 seconds, then pauseAlt+Shift+Right Arrow
Seek backward 0.25 seconds, then pauseAlt+Shift+Left Arrow
Show/Hide audio and subtitles menu (for videos that have multiple audio tracks and/or subtitle tracks in supported formats.)Alt+J
Language English
No. of Pages2
PDF Size0.4 MB

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MS Powerpoint Shortcut Keys PDF Free Download

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