[PDF] Generate Rental / Lease Agreement

‘Rental and Lease Agreement Form’ PDF Quick download link is given at the bottom of this article. You can see the PDF demo, size of the PDF, page numbers, and direct download Free PDF of ‘Fillable Rent Agreement Template’ using the download button.

Table of Contents

Rental & Lease Agreement Forms PDF Free Download

Residential Lease Agreement

What is a lease agreement?

A lease agreement is a legally binding contract between a landlord and tenant that outlines the terms by which the tenant can rent property from the landlord, such as the duration of the lease, the monthly rent amount, and maintenance responsibilities.

Who needs a residential lease agreement?

Anybody involved in leasing a property should have a residential lease agreement that defines the terms of the agreement and keeps all involved parties protected by law.

These individuals include property managers looking for tenants and vice versa, social service providers looking for supportive housing, real estate agents, and anyone renting or looking to rent a property.

What is the difference between a lease and a rental agreement?

In the case of real estate or apartments, a rental agreement typically provides for tenancy for a short period of time, usually 30 days.

Unless the renter or landlord provides a move-out notice, the lease is automatically renewed.

The terms of the agreement can also be changed each month.

1. Tenant Views the Space

Before a lease agreement is drawn up, the tenant will usually view the space and see if it’s acceptable to their living standards.

If they like it, they will make an offer to the real estate agent, manager, or landlord.

The offer will usually be based on the monthly rent amount.

2. Rental Application

Any offer made will require the tenant to authorize a rental application and pay a small fee (see maximum amounts ($) by state).

This gives consent to the landlord to legally perform a credit and background check.

3. Landlord Runs a Consumer Report

The landlord is highly recommended to run a consumer report that, depending on the state, will allow them to view the tenant’s credit and background reports.

For example, states such as Washington and New Jersey do not allow a landlord to use an applicant’s criminal record against them.

Recommended Services

Limited Consumer Report ($21)
Detailed Consumer Report ($40)

4. Verify References

On the completed rental application, the tenant should have listed references such as past employers and landlords.

The landlord should contact the individuals provided via phone and ask about the character of the tenant and if they have paid rent on time during their tenancy.

5. Approving the Tenant

If the tenant is approved, a lease agreement should be written by the landlord in accordance with the terms negotiated.

The main negotiated items of a lease are the following:

Monthly Rent Amount ($) – How much the tenant has to pay and due on the 1st of each month.
Security Deposit – This is determined by the landlord but cannot be more than the maximum ($) state requirement.
Utilities – Such as electricity, water/sewer, cable, internet, heat, etc.
Fee(s) – Such as parking, pets, trash, etc.
Move-in Date – The day the tenant will take occupancy.
Term – A standard lease is 12 months but can be any agreed-upon term.

6. Lease Signing

When both parties sign the lease it becomes legally binding until the end of its term. The most common ways to sign are in-person or electronically (DocuSign or eSign).

Tenant’s Obligations (4) – When signing, the tenant is commonly required to pay:

First (1st) month’s rent;
Security deposit;
Last month’s rent; and
Any other fees that are due during the 1st month of occupancy.

Landlord’s Obligations (3) – When signing, the landlord is responsible for providing:

Lead-Based Paint Disclosure – Required if the residence was built prior to January 1, 1978, to disclose the possibility of hazardous paint on the premises.

Move-in Inspection Checklist – Prior to or when moving in, the tenant and landlord should inspect the property and write down any existing damage.

Photos should be taken and documented with timestamps. This is required in 17 states.

State Disclosures – Any disclosures required under state law.

7. Taking Occupancy

Access to the property is granted on the 1st day of the lease term (unless otherwise agreed).

If the tenant moves in before the start of the term, the tenant pays rent based on the pro-rata number of days entering early on the property (e.g. if the tenant moves in 10 days early and the rent is $1,500/mo, the tenant is obligated to pay $500).

8. End of the Lease

At the end of the lease period, the landlord must decide whether to renew the lease.

If the landlord chooses not to renew, the tenant is required to move out and provide their forwarding address.

Security Deposit Laws

State	Maximum ($)	Returning	Statute
Alabama	1 month’s rent	14 days if the tenant leaves on time, 30 days if not	§ 35-9A-201(a), 35-9A-201(b)
Alaska	2 months’ rent	1 month’s rent is 62 years or older, and 2 months’ rent if younger	§ 34.03.070(a), § 34.03.070(g)
Arizona	1.5 months’ rent	14 days from move-out inspection (excl. weekends and holidays)	§ 33-1321
Arkansas	2 months’ rent	60 days from termination of tenancy	§ 18-16-304, § 18-16-305
California	2 months’ rent (unfurnished), 3 months’ rent (furnished)	21 days from the move-out date	1950.5
Colorado	No limit	1 month if mentioned in the lease, 2 months if not	§ 38-12-103
Connecticut	1 month’s rent for 1-year leases. No limit to all others	30 days from the move-out date or 15 days from receiving the tenant’s new address	§ 47a-21
Delaware	45 days from the end of the tenancy	20 days from the termination date	Title 25 § 5514
Florida	No limit	30 days if deductions, 15 days if no deductions	§ 83.49(3)(a)
Georgia	No limit	1 month from the termination date	§ 44-7-34
Hawaii	1 month’s rent (excluding pet fee)	14 days from the termination date	§ 521-44
Idaho	No limit	30 days if stated in the lease, 21 days if not	§ 6-321
Illinois	No limit	30 days if deductions, 45 days if no deductions	765 ILCS 710
Indiana	No limit	45 days from the termination date	§ 32-31-3-12
Iowa	2 months’ rent	30 days after the tenant has vacated	§ 562A.12
Kansas	1 month’s rent (unfurnished), 1.5 months’ rent (furnished)	30 days from the termination date	§ 58-2550
Kentucky	No limit	60 days from the lease termination date	§ 383.580(7)
Louisiana	No limit	1 month from the termination date	Revised Statute 9:3251
Maine	2 months’ rent	30 days if the lease is fixed-period, 21 days if tenancy-at-will	§ 6032, § 6033
Maryland	2 months’ rent	45 days from the termination date	§ 8–203
Massachusetts	1 month’s rent	30 days after the tenant has vacated	Chapter 186, Section 15B
Michigan	1.5 months’ rent	30 days from the end of occupancy	§ 554.602, § 554.609
Minnesota	No limit	3 weeks from the termination date	§ 504B.178
Mississippi	No limit	30 days from the end of the tenancy	§ 89-8-21
Missouri	2 months’ rent	30 days from the termination of tenancy	§ 535.300
Montana	No limit	30 days if deductions, 10 days if no deductions	§ 70-25-202
Nebraska	1 month’s rent (excluding pet fee)	14 days of move-out	§ 76-1416
Nevada	3 months’ rent	1 month’s rent for leases 1 year and under. No limit for residential leases more than 1-year	NRS 118A.242
New Hampshire	1 month’s rent or $100, whichever is greater	30 days, 20 days if the property is shared with the landlord	RSA 540-A:6, RSA 540-A:7
New Jersey	1.5 months’ rent	30 days from the termination date	§ 46:8-21.2, § 46:8-21.1
New Mexico	1 month’s rent unless the deposit or advance is for a seasonal-use dwelling unit	30 days from the termination date	§ 47-8-18
New York	21 days from the tenant’s move-out date	14 days after the tenant has vacated	Emergency Tenant Protection Act 576/74(f), § 7-108 (e)
North Carolina	2 months’ rent, for tenancy-at-will only 1.5 months’ rent	30 days if no deductions, if deductions then an additional 30 days	§ 42-51, § 42-52
North Dakota	1 month’s rent for no pets, 2 months’ rent if pets	30 days from the termination date	§ 47-16-07.1
Ohio	No limit	30 days from the termination date	§ 5321.16
Oklahoma	No limit	45 days from the termination date	§ 41-115(B)
Oregon	No limit	31 days from the termination date	§ 90.300
Pennsylvania	2 months’ rent	30 days from the termination date	§ 250.511a, § 250.512
Rhode Island	1 month’s rent	20 days from the termination date	§ 34-18-19
South Carolina	No limit	30 days from the termination date	§ 27-40-410
South Dakota	1 month’s rent	14 days if no deductions, 45 days if deductions	§ 43-32-6.1, § 43-32-24
Tennessee	No limit	30 days from the termination date	§ 66-28-301
Texas	No limit	30 days after the tenant has vacated	§ 92.103
Utah	No limit	30 days from the termination date	§ 57-17-3
Vermont	No limit	14 days, 60 days if a seasonal property	§ 4461
Virginia	2 months’ rent	45 days from the termination date or the date the tenant vacates the dwelling unit, whichever occurs last	§ 55.1-1226(A)
Washington	No limit	21 days from the tenant’s vacancy date	§ 59.18.280
West Virginia	No limit	Immediately	§ 37-6A-2
Wisconsin	No limit	1 month’s rent for leases 1 year and under. No limit for residential leases of more than 1-year	§ 134.06
Wyoming	No limit	30 days from lease termination or 15 days from receiving the tenant’s forwarding address, whichever is lesser	§ 1-21-1208(A)

Author	–
Language	English
No. of Pages	11
PDF Size	5 MB
Category	Form
Source/Credits	eforms.com

Download PDF

Alternate PDF Download Link

Rental And Lease Agreement Forms PDF Free Download