Proof Of Residency Letter PDF

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Proof Of Residency Letter

 Proof of Residency Letter?

Proof of residency letter is an affidavit that is written and signed by someone else that acknowledges a specific person is a resident of the State or a mailing address. 

This is common when applying for government agencies, insurance programs, or for employees to prove that an individual lives where they claim.

An affidavit of residency is a sworn statement used to prove that someone lives at a specific address.

While it’s a very straightforward document, the residency affidavit must be signed in the presence of a notary public.

You can use an affidavit of residence in various circumstances, including verifying your home address to allow your child to attend a public school in a specific district.

Common terms included in affidavits of residence are:

Residence: the place a person lives with some permanence.

For example, a hotel room is not a residence, but an apartment rented for six months is a residence for that period.

A residence can be a house, apartment, or condominium and may be owned or rented.

Landlord: the person who owns the property that is being rented. Depending on its use, a landlord’s signature may be required on the affidavit.

Length of Residency: the length of time a person has lived at the residence.

Notary Public: The person who notarizes the affidavit of residence before submission to the intended party.

Some sources use the terms “affidavit of residence” and “affidavit of domicile” interchangeably, but these documents serve different purposes.

How to Prove Residency 

Write a Proof of Residency Letter

Whether the resident or someone writing on their behalf is the author, the letter acts as an official testimony of an individual declaring a person resides at a particular address or within the State.

The letter is recommended, although not required, to be signed with a notary acknowledgment attached to confirm the identification of the author as a sworn statement.

Even if a residency letter is not required, it acts as a cover letter to any evidence or documents that may be needed to prove residency.

In addition, it provides contact information in the chance any of the residency sources are questioned.

Attach Evidence

The author should attach any documents needed or required that support the residency claim.

It’s always recommended to have the most current and updated documents possible.

Examples of Proof

Bank Statement

Cell Phone Bill

Drivers License

Health Insurance Card

Residential Lease Agreement

Mortgage Statement

Paycheck / Paystub

Real Estate Deed

Tax Return (IRS or State)

Utility Bill (electricity, cable/internet, cell phone, etc.)

Voter Registration Card

Vehicle Title / Registration

Commonly, any two (2) of the above-mentioned documents are required.


The letter and the documents will need to be submitted to the government agency or the third party (3rd) requesting the proof.

Upon acceptance, the letter and documents will be returned to the resident.

Language English
No. of Pages2
PDF Size1 MB

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