Professional Resignation Letter Template PDF

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Professional Resignation Letter Form PDF Free Download

What to Include

Though not strictly necessary, you may choose to suggest changes to work duties or other provisions for the final weeks to ease the transition.

Some employees also choose to share a bit of context for their departure – though this may be more easily conveyed in a face-to-face meeting.

The purpose of this letter is to formalize resignation plans in writing, so it should include:

The intended date of departure

Any provisions for the transition, if relevant

What Is Professional Resignation Letter

A resignation letter is a letter that officially advises your company that you’re going to leave your position.

A resignation letter is able to help you in maintaining a good relationship with your boss while flagging the way for you in moving on.

You can use the letter in order to leave your employer with a good and constructive final impression.

A resignation letter is able to help you to keep a positive relationship with your old company or employer; even you decide to move on to another job.

You might resign from your job the right way so you can use your past company as your reference for your next possible job, so it is a good idea to take some time and write a refined and professional resignation letter before actually leaving your position.

The resignation letter can also provide official notice that you are ending your employment with your company.

The last part of the letter, before you put in your closing signature, is where you have to repeat your positive approaches and goodwill to the company.

Even though your experience with the company has not been very good, always try to think of something good to say. This will be a good resignation letter example for others.

How to Resign Professionally

1. Know your company’s policies

The professional standard is to provide two weeks’ notice.

Though this is not binding, it is a norm that ensures that workplaces are not thrown into disarray by a departure.

Before announcing plans to leave, learn about your company’s policies for the notification process.

Try to stick to protocol.

2. Inform your employer

It’s usually best to break the news in person and provide the resignation letter as a supporting document.

Though it can be an awkward conversation, announcing plans to leave a job is a normal, even exciting, part of the career cycle.

Just try to be clear and gracious, and do not feel bad for deciding to move on.

3. Follow your employer’s requests

Try to accommodate employer requests for the transition period.

There may be higher priority tasks, or other project or training objectives that should be accomplished before the last day.

4. Obtain a recommendation letter for future employment

Professional recommendations are an important currency in the working world.

For all that a spiffy cover letter and resume might accomplish, nothing is better advertising for a job candidate than the endorsement of a former manager.

If you leave your position on good terms, it should be no issue to get a general recommendation letter that can be used in future job applications.

Dos and Don’ts for Resignation

Handing your resignation is not always easy, but by following these dos and don’ts, it might be a lot easier for you to do it:


1. Tell your boss personally. Sending them an email or simply leaving your resignation letter on their desk is very unprofessional. You need to be brave and show respect.

2. Always leave constructive criticism if you need to, but keep the facts and make it relevant to the reason why you are going to leave.

3. Be ready: your boss may ask you to reconsider and offer you a bigger salary or even promote you, know what your answers should be!

4. Be cooperative. Always leave your colleagues in the role – present your work properly with clarifications about how you perform things and if there is anything unsettled things that they have to know about.

5. Select the people you would like to get a job reference from warily and tell them on why you think you are appropriate for your next position.


1. Present your resignation letter when you’re angry.

2. Focus only on the negative points throughout your job.

3. Feel like you need to provide them with reasons for your resignation if you want to keep it to yourself.

4. Refuse to work during your notice period. If it is in your job contract, then it is legally required.

5. Go straight on Facebook or Twitter and start posting negative things about your job

Language English
No. of Pages1
PDF Size1 MB

Professional Resignation Letter Form PDF Free Download

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