Professional Letter of Recommendation PDF

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Professional Letter of Recommendation

A professional letter of recommendation is usually written by an employer on behalf of an employee who is seeking other job opportunities. 

This letter can be very useful in helping a job applicant secure a particular position. 

It will be important for the person writing the letter to know whether their reference is in regards to a specific job opening or if it is a general letter of recommendation to be used in an employment search.

The most important information to include in a professional letter of recommendation is in what professional capacity the author has known the applicant and for how long.

It should also detail the employee’s past responsibilities, and it should highlight their personal skills, abilities, and talents.

For a recommendation letter to be effective, the author should frame the candidate in the most favourable light and use specific examples and anecdotes to illustrate and bolster the author’s argument.

How to Write (Format)

A professional letter of recommendation generally follows the standard business letter format and should fill one page. 

The business letter format necessitates having a letterhead, which includes the author’s name, title, and contact information, the date, and the addressee’s name, title, and contact information.

If the letter is intended for general use, then the author should forego the addressee information and put “To Whom It May Concern” as their salutation.

Following the letterhead and salutation, the general format starts with an introduction, followed by one or more body paragraphs, and ends with a conclusion and an invitation for further contact.


The introductory paragraph should briefly describe the author’s professional relationship with the candidate and the length of time that they have known the applicant.

It should also express the intention of the letter, which is to recommend the employee/candidate in question.

Body Paragraph(s)

The body of the letter will contain one or more paragraphs that describe the duties the candidate carried out as an employee or intern, their positive character traits, and any value that they added to a team or enterprise that went beyond their job description.

If possible, specific examples should be used in order to make the recommendation more convincing.


The conclusion should feature a summary of the candidate’s qualifications, a restatement of the author’s recommendation, an invitation for further communication, a formal sign-off, and the author’s signature above their typed name.


Ted Cross
CEO, Cross, Inc.
10 Main Street
Charleston, CA, 90208
[email protected]

July 12, 2017

George West
CEO, West, Inc.
55 Easy Street
Umbridge, NY, 50601

Dear Mr. West,

I am writing this letter in support of Tracy Keenan’s application for the position available at your organization. Tracy has been a secretary here at Cross, Inc. for the past six years. She has been a pleasure to work with and we are all sad to see her go. Through her diligence and hard work, she has made herself an irreplaceable presence in the office.

I can assure you that Ms Keenan has more than proven her capacity to perform to the utmost at her job. Beyond her ability to follow instructions, organize materials, and sustain a busy schedule, Ms. Keenan is always looking for more work to do. It is this desire to always go the extra mile that makes Tracy such a valuable asset.

Tracy Keenan will leave a difficult position to fill here, but we all wish her the best as she moves to Umbridge. She has my highest recommendation. If you need any additional information, please contact me.

Best Regards,


Ted Cross

Language English
No. of Pages2
PDF Size1 MB

Sample Professional Letter of Recommendation PDF Free Download

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