Notarized Bill Of Sale Form PDF

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Notarized Bill Of Sale Form

A notarized bill of sale is a document designed to transfer possession of personal property from one person or entity to another.

It contains fillable fields to allow for notarization, which is the process of having a certified third party witness the seller and buyer’s signatures.

The primary purpose of notarizing a form is to prevent fraud. Without notarization, a person could attempt to pass a fake bill of sale (along with the seller’s forged signature) in an effort to claim the property as their own.

Motor vehicles, RVs, motorcycles, and other types of property that are registered with the state require that proof of ownership documents contain notary acknowledgment.

What is Notarization?

Notarization is the act of having a government-commissioned representative verify that the signature on a document is legitimate. This involves:

Ensuring the signer is who they say they are (their identity must be verified);

Establishing that the signer understands what they are signing;

Confirming they’re signing at their own discretion; and

Witnessing the person signing the form.

Once the signer has inscribed their signature, the Notary will sign their own name, place their official stamp onto the document, and write information that identifies who they are.

This can all be done digitally or in person.

Find a Notary Public – Online notaries. The cost is $25 per notarized document.

Bank Branch – If you are an account holder at any financial institution (bank, credit union, etc.) a branch location will usually offer these services for free.

UPS Store – Most UPS stores offer notary services. – Use their locator to find notaries listed that offer their services.

Why Is It Important to Notarize a Bill of Sale?

A bill of sale document is used for all sorts of private purchases and transactions.

The most common is for motor vehicles, but it can also be used for transferring ownership of trailers, firearms, businesses, equipment, and just about anything else of value.

And while notarizing a bill of sale isn’t always required by local, state and federal laws, it is strongly recommended.

So why is it so important to notarize a bill of sale? Below, we give you three key reasons why:

1. It Protects the Seller and Buyer Against Fraudulent Sales

The first and most important reason to have a bill of sale notarized is to prevent fraud.

A public notary acts as a witness to the transaction and places an official seal over the terms of the bill of sale.

This means the contract of the sale is set in stone and a record is kept with the local notary’s office.

This ensures that the seller gets paid and the buyer gets the merchandise.

Most attempts of fraud or misconduct will be mitigated by having this official witness.

2. It’s Required for Certain Private Sales

Though a Certificate of Authority isn’t necessary for every private exchange, it is required for certain purchases. These requirements are set by the local and state governments. Some examples are vehicles, airplanes, heavy machinery, and firearms.

Again, this changes from state to state. So make sure to stay up-to-date with your specific state laws and regulations.

3. It Is Required for Transferring Titles and Registration

And last but not least, a notarized bill of sale may be required to process other important paperwork.

Ownership isn’t always transferred with a finalized bill of sale.

Sometimes a title needs to be transferred or registration papers filled out.

Some public offices and agencies won’t even move forward with the paperwork without an official Certificate of Authority or seal from your public notary.

Language English
No. of Pages1
PDF Size1 MB

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