Employment (Income) Verification Letter PDF

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Income Verification Letter PDF Free Download

Employment Verification Letter?

A former or current employee may request employment verification to certify their salary and employment history for a new employer.

An employment verification form is also a common third-party prerequisite to verify an individual has the income to make monthly payments on a major expenditure — whether it be for a rental application, mortgage, or loan.

For your reference, an employment verification letter is also called a:

Proof of Employment Letter

Income Verification Letter

Employment Confirmation Letter

Salary Verification Letter

Work Verification Letter

 Look Up the Business Entity

Every state has a Secretary of State’s office or equivalent that allows a user to search its database to search the principals of the business entity.

Request the individual in question to obtain an employment verification letter from the principal or owner of the business.

After you’ve received the letter, you can check online to see if the person that signed the letter matches the company profile with the state.

Call the Employer

In order to ensure that the employer actually signed the letter, it is best to call during business hours.

If the person that signed is not available, it is best to ask for a call-back or to ask for someone else who may be able to help with the verification.

Step 3 – Obtain Past Pay Stubs

When asking for the letter, it may be best to ask for the past two pay stubs from the employer.

If this is not available, then it is best to request a bank statement from the previous month from the individual.

This will give you not only their income but also show their spending habits and prove that they are capable of being financially responsible.

Step 4 – Acquire the Past Two Years of Tax Returns

Commonly, individuals are paid with cash if they are self-employed.

In these instances, it is best to get, at the very least, the past two years of income taxes.

Everyone in the United States is required to pay taxes to the federal government.

Therefore, if the individual is making any kind of money, there will be a return on file that they can easily obtain.

  • For Individuals – Request IRS Form W-2
  • Self-Employed – Request IRS Form 1040

*The requester may also ask for the individual to submit IRS Form 4506-T, which asks the federal government to verify the self-employed individual’s income from the previous year.

This takes about one business day and is free.

Step 5 – Run a Credit Report

If none of the above solutions seems promising, it is best to obtain a credit report from the individual.

This can be easily completed by collecting the person’s information through the Background Check Authorization Form.

Once you have all the necessary information, you can perform the search through Equifax, Experian, or Transunion.

Proof of Income for Self-Employed Individuals

If you are self-employed, no one can provide employment income verification except yourself.

So, can you write a proof of income letter for self-employment on your behalf?

The answer is “yes.” Write an income verification letter and use the following accepted documentation to prove your income:

IRS Form 1099 Miscellaneous Income – used by freelancers to record any job that paid $600 or more

Tax returns

Bank statements

Language English
No. of Pages1
PDF Size1 MB

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Income Verification Letter PDF Free Download

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