Employee Warning Notice Form PDF

‘Sample Employee Warning Notice Form’ PDF Quick download link is given at the bottom of this article. You can see the PDF demo, size of the PDF, page numbers, and direct download Free PDF of ‘Printable Employee Warning Notice Form’ using the download button.

Employee Warning Notice Template PDF Free Download

Employee Warning Notice Form

The employee warning form is a document that warns an employee of a violation that has been committed and is usually given as a last resort before letting the individual go.

The form should be given to the employee stating exactly what he or she did wrong and how they should conduct themselves if the event should happen again.

The employer may also punish the tenant through the Discipline Form through suspension without pay, assigning lesser duties, or any other legal form of penalization.

Elements of an Employee Warning Notice

An effective Employee Warning Notice will have the following information:

The employee’s first and last name along with the date the Employee Warning Notice is being delivered.

The manager’s information to whom the employee reports.

Description of issue and pertinent details in regards to the warning notice.

Description of appropriate policies and guidelines that the employee is failing to follow.

Any previous liberties the company may have provided to the employee to assist in creating an accommodation.

Expectations of when the employee must have evidence of improvement.

Signature of the employee acknowledging the behaviour the notice is for, and agreeing to the corrective action recommended.

Signature of the Manager or appropriate entity that delivered the Employee Warning Notice.

Provide a follow-up date to ensure progress is being met as expected.

Copies of the form should be retained with local Human Resource partners and one should be provided to the employee for their own record keeping.

Benefits of Employee Warning

It helps create a good image for the company.

Employees will appreciate more when they are corrected than when they are shown the door.

Ultimately, they work smart to better themselves, make the company better, and create a reputation in the outside market.

You can also see Employees Write Up Templates.

Warning letters are a sign of care.

An employee may not actually know that he/she has made an error unless the mistake was out of ignorance.

So, when you correct them, they get that feeling that the employer cares about them and wants them to become the best employees for the company.

Only fire an employee if it is the last and the best thing to do.

And that will have to be after a few series of warnings that bore no fruits.

In most cases, a one-time warning is almost always enough.

How to properly warn an employee?

Any employees facing a Warning Notice should have a discussion with their Manager or Human Resources liaison.

A first-hand discussion could prevent a Warning Notice from having to take place.

However, if the discussion does not provide the appropriate behavioural changes, an employer may seek further action against the employee.

This would encompass providing an employee with a written warning notice.

Follow-up and Consequences

Should the employee fail to meet the requested corrective action the employee may face suspension, be placed on probation or be subjected to permanent discharge.

Language English
No. of Pages1
PDF Size1 MB

Employee Warning Notice Template PDF Free Download

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